Construction Software with QuickBooks Integration
Construction Software with QuickBooks Integration
BuilderMate is the construction software that integrates with QuickBooks the way contractors actually need. True two-way sync for customers, invoices, payments, vendors, bills, and job costing. Eliminate double entry, save 10+ hours per week, and get real-time financial visibility across your construction workforce.
Construction Management Software with QuickBooks Integration — Done Right
Most construction management software with QuickBooks integration is a one-way export: you click a button, hope the mapping works, and spend an hour a week cleaning up what didn't. BuilderMate is different. It's construction software that integrates with QuickBooks through a real two-way sync built on QuickBooks Online's API — customers, sub-customers per project, invoices, payments, vendors, bills, POs, and expenses all flow automatically in both directions.
Whether you're evaluating construction workforce management with QuickBooks integration, construction crew management with QuickBooks integration, or construction labor tracking with QuickBooks integration, BuilderMate handles the full lifecycle — time and labor flow into job costing, which flows into QuickBooks sub-customers per project, which flows into accurate project-level P&L reports your accountant actually trusts.
How the QuickBooks Sync Works (5 Steps)
- 1
Connect via OAuth
Click Connect QuickBooks in BuilderMate settings, authorize through QuickBooks Online, done. No credentials stored.
- 2
Map Your Chart of Accounts
A one-time mapping screen aligns BuilderMate revenue, expense, A/R, A/P, and sales tax to QuickBooks accounts.
- 3
Configure Sub-Customer per Project
Every BuilderMate project syncs as a QuickBooks sub-customer under its parent client — unlocking accurate job cost reports in QuickBooks.
- 4
Sync Runs Automatically
New invoices, payments, vendors, and bills sync in near real-time. Trigger manual sync any time.
- 5
Reconcile as Usual
Your accountant sees standard QuickBooks invoices and bills. No weird formats, no custom reports needed.
BuilderMate vs Buildertrend QuickBooks Integration
If you've searched "buildertrend quickbooks integration" or "how do I sync buildertrend to quickbooks", here's how BuilderMate compares:
| Feature | BuilderMate | Buildertrend |
|---|---|---|
| Two-way sync | Yes | One-way export |
| Customer + sub-customer per project | Automatic | Manual mapping |
| Invoice sync | Automatic, near real-time | Manual push |
| Payment sync back to project mgmt | Yes | Limited |
| Vendor bill sync | Yes | Yes |
| AIA G702/G703 progress billing | Built in | Add-on |
| Job costing in QuickBooks | Accurate (sub-customer) | Manual |
| Re-sync failed records | One click | Manual fix |
| OAuth secure connection | Yes | Yes |
Based on publicly available documentation reviewed April 2026. Buildertrend is a trademark of its owner.
Workforce, Crew, and Labor Tracking with QuickBooks Integration
BuilderMate isn't just construction management software with QuickBooks integration — it's full construction workforce management with QuickBooks integration. Schedule crews, track labor hours, and see the cost flow into QuickBooks job costing automatically.
Construction Crew Management
Schedule crews, assign work orders, and track completion. Labor cost rolls into project job costing and QuickBooks bills/expenses.
Construction Labor Tracking
Hours captured in the field sync to payroll data and to QuickBooks vendor bills or employee expenses as appropriate.
Construction Field Management
Daily logs, task completion, and photos tied back to the project — and to the QuickBooks sub-customer for accurate P&L.
Stop Wasting Hours on Double Entry
Most construction software makes you enter data twice—once in your operations system and again in QuickBooks. BuilderMate's true two-way sync means you enter data once and it flows everywhere automatically.
True Two-Way Sync
Changes in BuilderMate sync to QuickBooks and vice versa—not one-way, not manual export/import, but real synchronization.
Save 10+ Hours Per Week
Eliminate double entry of customers, invoices, payments, bills, and expenses. Your team enters data once and it syncs automatically.
Invoice & Payment Sync
Client invoices created in BuilderMate automatically sync to QuickBooks. Payments recorded in either system update both.
Customer & Vendor Sync
Clients in BuilderMate sync as customers in QuickBooks. Subcontractors sync as vendors. Contact info stays up to date everywhere.
Expense & Bill Tracking
Supplier invoices and project expenses sync to QuickBooks as bills. Job costing data flows seamlessly for accurate P&L reports.
Secure OAuth Connection
Connect with OAuth 2.0 for bank-level security. Your credentials are never stored—BuilderMate connects directly to your QuickBooks account.
Customer & Client Synchronization
Clients in BuilderMate automatically sync to QuickBooks as customers. When you add a new client or update contact information, it syncs automatically. No more maintaining customer lists in two places. Lead-to-customer conversion creates QuickBooks records seamlessly.
- Automatic customer creation and updates
- Contact information synchronization
- Billing addresses sync
- Customer notes and tags
- Project-based jobs as sub-customers
- Bidirectional updates
Invoice & Payment Sync
Every invoice you create in BuilderMate syncs to QuickBooks Online automatically. Line items, amounts, taxes, and terms flow seamlessly. When clients pay invoices (online or offline), payments sync to QuickBooks. Your books stay current without manual entry.
- Automatic invoice creation in QuickBooks
- Line item detail preservation
- Tax calculation sync
- Payment recording in both systems
- Invoice status updates
- Accounts receivable accuracy
Vendor & Bill Management
Subcontractors and suppliers in BuilderMate sync as vendors in QuickBooks. Supplier invoices (accounts payable) entered in BuilderMate create bills in QuickBooks. Pay bills in QuickBooks and the payment status updates in BuilderMate. Perfect for job costing accuracy.
- Vendor list synchronization
- Bill creation from supplier invoices
- 1099 contractor tracking
- Payment status updates
- Job costing integration
- Expense categorization
Easy Setup & Management
Connect to QuickBooks in minutes with OAuth authentication. Map your BuilderMate categories to QuickBooks accounts once during setup. After that, everything syncs automatically. Disconnect and reconnect anytime. View sync status and history to ensure accuracy.
- OAuth secure connection
- Simple account mapping
- Sync status dashboard
- Error logging and notifications
- Manual sync trigger option
- Disconnect anytime
Frequently Asked Questions
“Before BuilderMate, my bookkeeper spent 12 hours a week manually entering invoices and payments from our project management system into QuickBooks. Now everything syncs automatically. We went from monthly books to real-time financial visibility. It's been a game changer.”
Complete Your Toolkit
These features work great together with what you just explored.
Connect BuilderMate to QuickBooks Today
Join hundreds of contractors who eliminated double entry and saved 10+ hours per week with seamless QuickBooks integration.