Control Material Costs
Purchase Orders That Prevent Budget Overruns
Stop budget surprises and vendor billing errors. Create professional purchase orders, track deliveries, and match invoices to control material costs and prevent overpayment.
- Create POs in minutes
- Approval workflows
- Email to vendors automatically
- Track committed costs
- Delivery tracking
- Three-way invoice matching
Complete Purchase Order Management
Everything you need to control material costs and vendor relationships
Quick PO Creation
Create professional purchase orders in minutes with vendor info, line items, and delivery details.
Approval Workflow
Require manager approval for POs over certain amounts to control spending.
Vendor Integration
Pull vendor information from your database. Send POs via email with one click.
Budget Tracking
POs automatically deduct from project budgets so you always know committed costs.
Delivery Tracking
Track expected delivery dates and mark items received to manage material flow.
Three-Way Matching
Match POs to deliveries and invoices to ensure you pay for what was ordered and received.
Cost Control
See total committed costs across all open POs to prevent budget overruns.
PO History
Complete history of all POs by project, vendor, or date for reference and auditing.
How It Works
From ordering to payment - complete control
Create Purchase Order
Select vendor, add line items with quantities and pricing, set delivery date.
Get Approval
Submit for approval if over threshold. Approved POs sent to vendor automatically.
Track Delivery
Monitor expected delivery dates. Mark items received when materials arrive.
Match Invoice
Match vendor invoice to PO and delivery record. Pay with confidence.
Real Results with Purchase Orders
Material Budgeting
Creating kitchen remodel budget. Generate POs for cabinets, countertops, and flooring. System shows $12,500 committed before actually spending money. Adjust budget or scope if needed before ordering.
- Prevent budget overruns with committed cost tracking
Delivery Coordination
Foundation pour scheduled for Friday. Create PO for concrete delivery Thursday afternoon. Track delivery status and receive notification when concrete arrives. Pour happens on schedule.
- Coordinate materials with project schedule
Invoice Verification
Receive invoice from lumber supplier for $4,850. Pull up original PO showing $4,500 ordered. Supplier accidentally added items from different order. Catch error and get corrected invoice.
- Three-way matching prevents overpayment
Frequently Asked Questions
“Purchase orders have saved us thousands. We caught multiple vendor billing errors by matching invoices to POs, and we stopped going over budget by tracking committed costs. Every project manager uses POs now - it's required.”
Complete Your Toolkit
These features work great together with what you just explored.
Project Management
Link purchase orders to projects to control material costs.
Learn moreVendor Management
Send POs to tracked vendors with insurance on file.
Learn moreBudget Tracking
PO commitments update project budgets in real time.
Learn moreQuickBooks Integration
POs and bills sync automatically to QuickBooks.
Learn moreReady to Control Material Costs?
Join contractors preventing budget overruns with professional purchase order management.