The Builder CRM That Runs Your Entire Construction Business
Stop juggling spreadsheets, disconnected apps, and paper processes. BuilderMate is the construction CRM built for general contractors, home builders, and remodelers. One platform for leads, estimates, contracts, invoicing, projects, subs, and commissions. Starts at $99/mo with all features included.
Why Builders Choose BuilderMate Over Generic CRMs
BuilderMate is a builder CRM purpose-built for the way construction businesses actually run. Where a generic CRM ends at contact tracking, our construction CRM software continues all the way through estimating, contract signing, subcontractor bid management, progress invoicing, change orders, and commission payouts. If you're running a $500K to $20M general contracting, home building, remodeling, or specialty trades business, you need more than a glorified contact list — you need a builder CRM that understands payment stages, retainage, lien releases, and split commissions.
Thousands of builders have tried stitching together a CRM for general contractors out of spreadsheets, QuickBooks, a messaging app, and a cloud drive. It almost works — until the day a lead slips through the cracks, a sub shows up to the wrong site, an invoice gets missed for 60 days, or a salesperson disputes a commission. BuilderMate replaces all of that with a single construction CRM that every member of your team — office, field, and subs — actually uses.
Why Generic CRMs Don't Work for Builders
Salesforce can track leads. HubSpot can send emails. But neither one can generate a construction estimate, track job costs, manage subcontractors, handle change orders, or calculate split commissions. You need a CRM built for construction.
Generic CRM (Salesforce, HubSpot, Pipedrive)
- Contact and deal tracking only
- No construction estimating or invoicing
- No job costing or project financials
- No subcontractor management
- No change order tracking
- No commission calculations
- Requires 5+ paid integrations to be useful
BuilderMate (Builder CRM / Construction CRM)
- Full lead pipeline with source tracking
- Professional estimating with AI + templates
- Real-time job costing per project
- Sub database, bid requests, POs, contracts
- Digital change orders with client signatures
- Automatic split commission tracking
- Everything connected in one platform
Everything You Need in a Construction CRM
12 integrated modules that replace 6-8 separate tools. No add-ons, no hidden fees.
Lead Pipeline & Lead Management
Visual Kanban pipeline to track every lead from first call to signed contract. Lead source attribution, assigned salesperson, conversion rate analytics, and automated follow-ups so no builder CRM opportunity slips through the cracks.
Estimating + AI Assistant
Create professional construction estimates with templates and AI-generated line items. Send for digital approval with e-signatures through the branded client portal. Dramatically faster than any generic CRM builder tool.
Contracts + E-Signatures
Generate contracts from approved estimates. Multi-party digital signing with full audit trail — client, contractor, and optional third-party signatures.
Invoicing + Online Payments
Professional invoices linked to payment milestones. Accept credit card and ACH payments via Stripe. Automated payment reminders collect 15-30 days faster than manual invoicing.
Project Management
Track every project with real-time financial summaries. Budget vs. actual, milestones, documents, tasks, and schedules — all in one detail page purpose-built for builders.
Scheduling & Dispatch
Calendar views (month, week, day, map) with multi-employee assignment. Google Calendar sync. Automated SMS and email appointment reminders.
Subcontractor Management + Bid Requests
Manage your subcontractor database. Send bid requests, compare submissions, issue POs, track insurance expirations, and manage sub payments — all inside your builder CRM.
Change Orders
Digital change orders with line items, client approval signatures, and automatic impact on project financials and commission calculations.
Commission Tracking
Automatic split commission calculations based on project revenue, lead costs, expenses, and salesperson stake percentages. Self-service portal for sales team.
Reporting + Analytics
Sales pipeline reports, financial performance, project profitability, cash flow analysis, leaderboards, and vendor spend — all with drill-down detail.
Client Portal
Branded portal where clients view projects, approve estimates, sign contracts, see invoices, and pay online. Professional experience, zero logins required.
SMS Communication
Two-way SMS inbox, bulk messaging, templates, and automated text sequences. 98% open rate vs 20% for email — built right into the builder CRM.
A Construction CRM for Every Kind of Builder
Different trades, same underlying need: one platform that replaces the chaos.
General Contractor CRM
Full-service GCs running residential and commercial projects.
Home Builder CRM
Custom and production home builders managing selections, allowances, and draws.
Remodeling CRM
Kitchen, bath, and whole-home remodelers handling frequent change orders.
Roofing CRM
Residential and commercial roofers with crew scheduling and insurance claims.
HVAC CRM
HVAC contractors managing installs, service calls, and maintenance agreements.
Specialty Trades CRM
Electrical, plumbing, landscaping, pool, and other specialty trades.
Built for How Builders Actually Work
From the first lead call to final payment collection — every step connected in one builder CRM.
Lead comes in
From Google, referral, Angi — automatically added to your pipeline
Qualify + follow up
Track activities, set appointments, send texts — all from the CRM
Estimate with AI
Templates + AI generate professional estimates in minutes, not hours
Client approves online
Client reviews, signs, and approves through the branded portal
Contract signed digitally
Generate contract from estimate, collect e-signatures from all parties
Project kicks off
Project created with milestones, financial tracking, and sub assignments
Manage subs + POs
Send bid requests, award work, issue purchase orders, track progress
Invoice at milestones
Linked to payment stages, sent digitally with online payment option
Track profitability
Real-time job costing — revenue, expenses, profit on every project
What Disorganization Is Costing You
Lost Leads
Every lead that falls through the cracks is $15,000-$50,000 in potential revenue you never had a chance to earn.
Slow Payments
Manual invoicing and no online payment option means waiting 60-90 days instead of 15-30 days to collect.
Untracked Costs
Without per-project expense tracking, you don't know which jobs are profitable until it's too late to fix.
Administrative Hours
Manually entering data, creating invoices in Word, updating spreadsheets, and chasing signatures costs 10-15 hours per week.
Explore More Construction CRM Resources
Builder CRM Frequently Asked Questions
Ready to Run Your Business From One Platform?
Join general contractors, home builders, and remodelers using BuilderMate to win more jobs, manage projects, and get paid faster. 30-day free trial, all features included, no credit card required.